Factors That Affect Video Conference Meetings

A meeting’s video quality can make or break an appointment, and if the video is not of high enough quality, the other person may not be able to see the discussion. The internet connection quality to which the video conference device is connected also impacts video quality. Therefore, it’s crucial to purchase high-quality conference room devices like the ones offered by Neat.

Having The Right Device

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Having a suitable device for video conferencing is critical to a successful meeting. Most participants need a fast internet connection to participate in video conferencing. Ideally, everyone should use a computer or laptop, but you can also use a smartphone or tablet with Wi-Fi. In addition, your device should have a good microphone and video camera so the participants can hear and speak.

The suitable device for video conferencing depends on the purpose of the meeting and the needs of the participants. Most video conferencing services can accommodate hundreds of people, but they typically limit the number of video streams allowed. In addition, video quality should be high and user-friendly.

A poor-quality video device could lead to interruptions and missed presentations. Video conferencing devices also need to be easy to use. In the event that you are experiencing issues with echo or feedback in a video conference, it is possible that the cause is the in-built speakers of one of the participants, which are sending the sound back through their microphone. For this reason, it is recommended to use headphones (especially the noise cancellation ones) whenever you attend meetings. Participants in the meeting can also help the video conference meeting to go smoothly by turning off their microphones when they are not going to use them.

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Having The Right Internet Speed

When video conferencing, having the right internet speed is crucial. You’ll need a high-speed connection if you plan to send large files to multiple people. You can use a 100-Mbps plan for a household of four, which can cause lag when multiple users are online simultaneously. It may be worth paying a bit more to get a 200-Mbps plan, so you don’t freeze up in meetings or lose your progress on a game.

If you are using public network connections, you should know that Wi-Fi in public areas such as cafés, hotels, and universities is utilized by a large number of people and may have varied degrees of reliability depending on the location. To tell you the truth, a connection that has been overused will quickly deteriorate. If you are forced to use public Wi-Fi as a last resort, it is recommended that you turn off any media streaming.

You should know that even when you are within a building, factors such as distance, power fluctuations, interference from other networks and appliances, and the orientation of the antenna on the router can all reduce the quality of the Wi-Fi connection. If you have reason to believe that Wi-Fi congestion is an issue, you might want to try conducting a few video conferencing meetings using a wired Ethernet connection to determine whether or not the quality of the connection is improved.

While the bandwidth in an office is typically much higher than the internet speed in a home, it can be an issue if many people share the network. Therefore, ensure your connection has high bandwidth so the video will be clear and high-quality.

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Having The Right Bandwidth

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It’s essential to understand how bandwidth will affect your meetings. You may think the amount of data you can send and receive per second is the same, no matter which type of video conferencing you use. However, this is not necessarily the case. Having the proper bandwidth for video conferencing is essential for all video conferencing. Higher bandwidth is needed for faster download and upload speeds and high-quality streaming.

A typical meeting may have a few concurrent users. Video conferencing differs from standard conference calls using phone lines and cellular data. The difference is that it uses a video stream rather than an audio stream. As a result, bandwidth usage is higher for individual sessions and slower for group sessions. If you’re using a broadband connection of 25/3 Mbps, you should be able to support five or more concurrent video sessions.

Processing Load

It is possible that the CPU on your computer is being overworked if you have a large number of programs open in the background at the same time. If you want your video conferencing meeting to go smoothly, you should turn off any connections that aren’t being used.

Fixing Poor Call Quality

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Poor call quality can be a significant problem for video conference devices and can seriously affect your meetings. First, of course, the camera or microphone can cause it. Other common causes include user error or even fingerprints on the camera.

When dealing with poor call quality on your video conferencing device, it’s essential to understand why. Poor video call quality can affect your meetings, including reduced productivity. It can also lead to users complaining and submitting support tickets, wasting your team’s time. In short, poor call quality is a significant problem and can affect your meeting productivity and profitability.

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Movement of the Participants

Aside from the potential problems with discipline, the video quality of a conference may decrease if members are continuously getting up and wandering around the room. If the participants move around too much, the hardware-software based coding and decoding technology known as Codecs can produce blurry images of them, and it can also cause some disturbances in the communication signals. The “engine” of a video conference is the codec, which stands for “compressor/decompressor,” if it gets disrupted, the video conferencing will not go as smooth as people intend.


At this point in time, everyone uses video conferencing regularly. Kids for fun, adults for careers, retirees for socializing, etc. However, as a result of this, face-to-face meetings are no longer held, and the opportunity to “get to know them and connect with them” is lost. Not being able to physically see or meet people and engaging in regular video conferencing for business can generate stress and impair performance. This is in addition to the fact that some very crucial meetings are wasted and rendered useless due to network issues or time gaps produced.